Formal to Client
Workplace · Email
You
先日はお時間をいただきありがとうございました。本日は議事録を送付させていただきます。
せんじつはおじかんをいただきありがとうございました。ほんじつはぎじろくをそうふさせていただきます。
Thank you for your time the other day. I am sending you the meeting minutes today.
Romaji: Senjitsu wa ojikan wo itadaki arigatou gozaimashita. Honjitsu wa gijiroku wo sōfu sasete itadakimasu. / Reply Romaji: Arigatou gozaimasu. Naiyou wo kakunin shimasu.
Reply
ありがとうございます。内容を確認します。
ありがとうございます。ないようをかくにんします。
Thank you. I will review the content.
Gesture & etiquette
This phrase is used in written email communication. Always attach the minutes document as a PDF rather than in the email body itself for formal client correspondence. Send within the same business day when possible. If sending to a client, have a senior colleague review the minutes before sending.
Sending meeting minutes promptly (ideally within 24 hours) is a sign of professionalism in Japan. The email opener 'senjitsu wa...' (the other day...) elegantly connects this email to the previous meeting. Minutes in Japan typically include decisions, action items, responsible parties, and deadlines — all agreed items should be explicitly stated.